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Welcome

This text is customizable. Thank you for hosting an electric vehicle event! This is your host onboarding page where you will find everything you need to know about your upcoming event.

Upcoming Events

Tasks Remaining

Your Event Timeline and Tasks

The timeline outlines the tasks necessary to produce the electric vehicle event of your choice. Our team will work closely with you to ensure each task is completed within the appropriate timeframe for a successful, engaging event.

Week One

√  Date Set.
Topic Confirmed
Host Agreement Signed
Schedule Planning Call #1
Complete Host Intake Survey

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Week Three

Review Host Content
Review Communications Kit
Discuss Promotional Plan
Review Host Dashboard (if applicable)
Review Registration Process
Schedule Planning Call #3

Week Five

  • Registration Check-In
  • Dry Run/Final Technical Check
  • Review Speaker Considerations
  • Follow-Up and Reminder Emails Sent

Event Week!

  • Reminder Email Sent 1 Day Before (automated)
  • Reminder Email Sent 1 Hour Before (automated)
  • Conduct the Event!
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Week Two

Review Timeline
Review Host Intake Survey
Discuss Request for EV Driver Testimonials
Technical Check
Review Host Content Guide (if applicable)
Schedule Planning Call #2

Week Four

  • Host Content Finalized for Design
  • Review Script & Host Role
  • Registration Check-In
  • Review Follow-Up Content & Process
  • Invitation Emails Sent

Post Event

  • Attendee Follow-Up
    • Survey
    • Resources
  • Host Feedback Survey
  • Thank You Note
  • Event Recap w/analysis
  • Event Debrief
  • Report Review

Virtual Event Materials

Event Emails

Event Flyer 800 x 800

Event Flyer 1920 x 1080

Social media posts

Event report

Newsletter Blurb

Virtual Event Slide Template

registration ink

Download What You Need

Words can go here that talk about downloading documents. The process to download "click the link" that kind of  thing. Or can describe the  types of assets  available to download.

Assets

Client Name EV flyer 1

Client name ev flyer 2

client ev press release

more assets

Asset

Client ev program blurb

Images

Newsletter Blurb

other things

more things

Download What You Need

Words can go here that talk about downloading documents. The process to download "click the link" that kind of  thing. Or can describe the  types of assets  available to download.

Frequently Asked Questions

What's the average time to organize and plan a virtual event?

Once we have our initial conversation, the average time it takes to organize and produce the event is about 6 weeks.

What's the best day and time for an event?

We recommend hosting the event on Tuesday, Wednesday, or Thursday for an hour around lunch time.

Am I able to edit the Host Agreement?

Yes, we understand no two events are alike. This is why the Host Agreement is in a Word document format so you are able to review internally and edit any section.

What do you need from me as the host?

We have designed the process of hosting a virtual event to be as easy as possible for you. All we ask is that you circulate the Save the Date, Invitation, and Reminder emails to your community (all of which are drafted for you), create a very simple powerpoint Host slide for the event deck, and if you're willing- be on camera with us on your event day to speak directly to your community. We anticipate being involved with the event production process will take roughly 8 hours of time from your team across the 6 week production time frame.

What kind of equipment do I need in order to participate on the day of?

We recommend using a desktop or laptop computer with Chrome, a local camera on your computer or a webcam for the video capabilities, and headphones with a microphone (such as Apple headphones, a headset with microphone attached, etc) for the clearest audio.

What is CLIENT NAME doing for EV adoption

Example text about what client EV programs goes here Example text about what client EV programs goes here Example text about what client EV programs goes here Example text about what client EV programs goes here 

Contact Us

Event team contact:
Amanda Scarborough
Experiencing technical issues?
Email support.